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Front Desk Receptionist

Company: Kotz Sangster Wysocki P.C.- Law Firm
Location: Saint Joseph
Posted on: November 22, 2021

Job Description:

Law Office RecptionistOVERVIEW: Provides secretarial and administrative and organizational support to corporate practice area, positively contributing to the firm's ability to provide professional, efficient, high quality legal services exceeding our clients' expectations.ESSENTIAL JOB FUNCTIONS:1. Participates fully on a client-focused team, exercising personal judgment under the ultimate direction of assigned attorneys.2. Prepares correspondence, memos and other documents.3. Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties timely4. Timely completes new client set-up and/or matter set-up by completing the Conflict Checks, New Business Approval, and Information Forms5. Closes files in a timely manner - includes proper paperwork and in accordance with closed file procedure6. Reviews and relays all incoming communication to proper person in attorney's absence to ensure appropriate attention and timely follow up7. Maintains open files; keeps filing up-to-date on a weekly basis8. Receives, reads and routes incoming mail9. Maintains appointment and deadline calendar for office/conference rooms10. Faxing, copying, typing, scanning and any other general office duty as needed11. Arranges for the proper delivery of documents/projects via, including but not limited to courier runs, hand-deliveries, Federal Express, UPS, Express Mail; provides complete information to courier for delivery and for any other delivery method12. Maintains and updates contacts in document management system and links contacts with appropriate files13. Completes business expense forms14. Requests/prepares checks15. Assists with meetings and assignments such as maintaining forms files, typing agendas, coordinating meetings, ordering lunches, preparing for seminars, etc16. Manages conflicting deadlines and priorities effectively to complete work17. Works independently and complete tasks with minimal supervision18. Maintains highly organized and efficient work methods and work station19. Works effectively in a team environment; seeks assistance and offers to help fellow team members20. Such additional duties that maybe assigned from time to timeSkills: Organization, Excellent software skills in Microsoft Office 2010, Excel, PowerPoint & Outlook; Knowledge of general office equipment including scanners, fax machine, printer; Minimum typing skills of 65 words per minute; Efficient in transcription of dictation; Working knowledge of legal terminology and court online filing procedures helpful.Job Type: Full-timePay: $14.00 - $16.00 per hourBenefits:

  • 401(k)
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insuranceSchedule:
    • 8 hour shift
    • Monday to FridayEducation:
      • High school or equivalent (Preferred)Experience:
        • Customer service: 1 year (Preferred)Work Location: One location

Keywords: Kotz Sangster Wysocki P.C.- Law Firm, South Bend , Front Desk Receptionist, Administration, Clerical , Saint Joseph, Indiana

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