Catering Administrative Assistant

Company: REAL Services, Inc.
Location: South Bend
Posted on: November 24, 2022

Job Description:

*JOB SUMMARY*

This Part-time position is responsible for maintaining and updating the Catering and Food Truck event information. This includes data entry into the computer system, answering questions and booking events, invoicing and collecting payments for events. Making sure all accurate information is routed to the appropriate staff preparing and delivering event services. Monthly report tracking for Finance and other reports due to REAL Services Administration. Additional support for other meal staff, answering phone making sure clients are routed to the appropriate personnel.

*ESSENTIAL DUTIES *include the following:

- Answers all Catering and Food Truck inquiries

- Accurately booking all Catering and Food Truck events

- Making sure to communicate with the Catering and Food Truck Staff all events and accurate information.

- Maintaining accurate calendar and Data entry into Database about Catering and Food Truck Events.

- Accurately updating quotes and invoices for Events

- Collecting payments for events in a timely fashion.

- Working events as needed.

- Pulling together all supplies needed for events.

- Communicating with clients prior to events to ensure accuracy and updating any last minute adjustments making sure all staff and clients have accurate up to date information.

- Attending various business/bridal expo shows.

- Assisting meal staff as time allows.

- Other duties may be assigned and/or requested from time to time in fulfilment of the agency's mission.

*RESPONSIBILITIES*

The job requires the application of accepted practice to individual situations. The incumbent receives specific instruction on new types of assignments and all work is reviewed for adherence to guidelines and soundness of judgment. This position may be paid for by Catering and Food Truck funding and possibly the Older American's Act (TIIIC or TIIID).

*EDUCATION AND/OR EXPERIENCE REQUIREMENTS*

- Experience working in an office environment

- Three years catering and food service experience

- Experience working with computer databases.

- Serve Safe certification is preferred but not required.

*KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED*

- Knowledge of food service and catering events

- Computer knowledge (Word, Excel & Publisher) and data entry skills.

- Good communication skills (oral & written)

- Great customer service skills.

- Knowledge of State Health Department regulations.

- Knowledge of Community events

- *Must be organized, clean and neat*

*DIFFICULTY OF WORK*

Guidelines are well established and judgment is limited to relating those guidelines to specific circumstances or cases. The work is restricted in scope, but of substantial intricacy such as the necessity to occasionally handle difficult situations quickly and tactfully with the flexibility to use initiative and judgment; also, using creativity in planning activities.

*PERSONAL WORKING RELATIONSHIPS*

- With public and clients to explain or interpret policies.

- With staff and volunteers to maintain coordination and promote cooperative work relationships.

*WORKING CONDITIONS AND PHYSICAL DEMANDS*

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is usually seated, standing, or walking at will in a typical office setting. Some physical effort required when gathering supplies and attending events. Sometravel to and from events required.

- Valid driver's license, company required minimum auto insurance coverage & a dependable vehicle required.

*CONDITIONS OF EMPLOYMENT*

- Successful candidate must submit to a pre-employment drug screening and a limited criminal history check.

- Proof of educational credentials is required at time of employment.

- This position has a 6 month probationary period.

Job Type: Part-time

Pay: $14.00 - $15.00 per hour

Benefits:
* Dental insurance
* Employee assistance program
* Paid time off
* Retirement plan
* Vision insurance
Schedule:
* 4 hour shift
* Day shift
* Holidays
* Monday to Friday

Ability to commute/relocate:
* South Bend, IN 46601: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):
* Applicant must have a driver's license.

Work Location: One location%58047475%

Keywords: REAL Services, Inc., South Bend , Catering Administrative Assistant, Administration, Clerical , South Bend, Indiana