Administrative Assistant

Company: YMCA of Greater Michiana
Location: Niles
Posted on: November 25, 2022

Job Description:

Administrative Assistant - Monday through Thursday - 8:00 a.m. to 2:00 p.m. Reports To: Early Childhood Director Supervisory Responsibility: No Position Summary: To further the mission of the YMCA by providing administrative support and assistance to maximize the effectiveness of the Youth Team at Northside Child Development Center. Location: Hours will be worked at Northside Child Development Center. Time Clarity: :00AM-2:00PM, Great Start Readiness Program, Child Care, and Summer My Way Potentially. Qualifications: --- Minimum high school education, with emphasis on clerical skills, particularly via the computer--- Ability to operate and maintain common office equipment--- Ability to relate well with children, staff and parents in person and on the telephone Specific Responsibilities: --- Assist in office management--- Serve as an on-site telephone administrator, which includes PA system, getting directories set up, and voicemails.--- Assist in the ordering of materials/supplies and taking inventory of supplies.--- Receive orders and distribute mail daily.--- Demonstrate use of office equipment and provide minor maintenance as needed.--- Supervise use and distribution of building keys.--- Assist with Facebook management.--- Answer the telephone in a pleasant manner and take/forward messages as needed.--- Greet and assist visitors, always providing friendly customer service.--- Assist with maintaining and monitoring student records as required by GSRP and licensing standards.--- Maintain confidentiality regarding all human affairs.--- Dispense prescriptions and maintain records regarding student medication.--- Assist Director with PowerSchool data entry.--- Administer student first aid as necessary and call parents when students need to go home because of sickness.--- Assist Director and Assistant Director with enrollment intake for the YMCA's Great Start Readiness and Childcare programs.--- Assist team in maintaining a positive culture.--- Other duties as assigned by the team or other supervisors. Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Minimum 100% standing and walking.Reaching, twisting, and turning, kneeling, bending, squatting, and stooping in the performance of daily activities.Duties require lifting and/or moving up to 45 pounds.Specific vision abilities required by this job include close and distance vision, and the ability to adjust focus.Job Type: Part-timePay: From $14.00 per hourBenefits: Employee discount Flexible schedule Paid time offSchedule: Day shift Weekend availabilityWork Location: One location

Keywords: YMCA of Greater Michiana, South Bend , Administrative Assistant, Administration, Clerical , Niles, Indiana