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Records Specialist, 2nd Shift

Company: Indiana State Job Bank
Location: South Bend
Posted on: December 3, 2019

Job Description:

Records Specialist - 2nd Shift - South Bend Police 3:00 pm-11:00 pm; currently 6/3 (6 days on, 3 days off) rotation, holidays, weekends.Schedule may vary based on departmental need.DESCRIPTIONSUMMARYResponsible for all record and case related processing functions. Interacts with Officers, Administration, Legal, Government and other Law Agencies on a daily basis. Provides assistance to the public with questions and report purchases. Requires a person who can make sound decisions and multitask with a strong ability to problem solve. Currently works a 6/3 rotation with rotation of the holiday schedule.ESSENTIAL DUTIES AND RESPONSIBILITIESThis list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.Maintains a high volume of case files for Patrol, Detective Bureau, Burglary Unit, SVU, and MSOS.Processes all crash/accident reports from Government Aries system.Enters all traffic tickets.Researches records for closure or missing information status.Processes and send reports via PDF to the prosecutor's office.Interacts with the public (civilians, businesses, victims, suspects, convicted felons) over the phone and face to face.Creates the Public Bulletin every 8 hours; updating information as cases are created for Officers and the Public.Oversees and maintains logs of all police cases and supplements.Researches and processes Public Access Requests.Performs background checks, gun permits and registrations.Processes all impounds with constant contact with multiple Tow Companies.Scans/Achieves case paperwork from services into LaserFiche for archiving purpose.Contacts and interacts with internal and external personnel, City Legal, Officers, Probations Offices, Court Systems, Outlier Law Agencies, Civilians, Business owners, etc.Reviews, processes and distributes reports and cases to requesting agencies.Working Front Desk, answers all incoming callsTakes reports over the phone and face to face as they come into SBPD.Dispatches calls for certain situations when an officer is needed at a specific location.POSITION REQUIREMENTSHigh School diploma or equivalent education.Associate degree or Certificate a plus.1-2 Years Data Entry.KNOWLEDGE, SKILLS AND ABILITIES PREFERREDNo Criminal Record.Proven data entry skills.Must have good communication skills.Must have computer experience including proficiency in of Word, Excel and Outlook.High level of judgment and decision-making abilities are expected.CERTIFICATES, LICENSES, REGISTRATIONSValid drivers license required.Must complete IDACS certification within 1 year of employment.EQUIPMENTComputer (Multiple Software Applications), Scanning Equipment, Fax Machine, Copier, PhonesPHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required to walk; use hands and fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus.WORK ENVIRONMENTWork is performed in office setting, with moderate inside temperatures. The noise level in the work environment is usually quiet to moderate. Entire office is smoke free.PAY RATE $33,000-$35,000/yearCandidates may apply to https://southbendin.gov/employment.ABOUT THE ORGANIZATIONSouth Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built upon the fou

Keywords: Indiana State Job Bank, South Bend , Records Specialist, 2nd Shift, Other , South Bend, Indiana

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