Executive Assistant
Company: fairlife, LLC
Location: Chicago
Posted on: April 19, 2024
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Job Description:
fairlife, LLC is a Chicago-based nutrition company that creates
great-tasting, nutrition-rich and dairy products to nourish
consumers.With nearly $2B in annual retail sales, fairlife s
portfolio of delicious, lactose-free, real dairy products includes:
fairlife ultra-filtered milk; Core Power High Protein Shakes, a
sports nutrition drink to support post-workout recovery; fairlife
nutrition plan , a nutrition shake to support the journey to better
health.A wholly owned subsidiary of The Coca-Cola company,
fairlife, LLC has been recognized by both Fast Company and Nielsen
for its industry leading innovation.To learn more about fairlife
and its complete line of products, please visit fairlife.com.
job purpose: The Executive Assistant will provide high-level
administrative support to fairlife, LLC s Executive Leadership Team
(ELT) by acting as a project manager of people: conducting meeting
coordination, preparing reports and presentations, handling
information requests, managing business-related event planning and
coordination, and performing a wide variety of other administrative
functions. An ideal candidate is responsive, thoughtful,
self-directed, positive, and can communicate effectively and
efficiently.responsibilities: Prepare or coordinate the preparation
of correspondence, forms, reports, presentation materials, and
other written communication as required.Manage daily calendars and
coordinate meetings, conferences, special events, appointments, and
travel (domestic and international) arrangements.Provide
comprehensive administrative support for the 3 Executive Team
Leaders (Group Leader
Supply Chian Operations & Technical, Chief Supply Chain Officer,
and Chief Technical Officer)Serve as a trusted business partner to
your executives, ensuring they are productive and effective with
your support and management of their time and priorities.Maintain,
organize, and proactively manage executive calendars, ensuring
accurate scheduling of meetings, and events. Optimize schedules to
create more time for strategic initiatives by efficiently managing
conflicting priorities and minimizing overlapping meetings and/or
scheduling conflicts.Manage timeline and preparation of
executive-level presentations, including Board of Directors reports
and presentations, and assist with draft and deadline
management.Coordinate and support end-to-end logistics and planning
for both virtual and in-person meetings. Arrange and reserve
conference rooms, catering, audio/visual, and other essential
services.Thoughtfully plan and execute team events and
offsites.Anticipate needs and act on behalf of the Executives when
appropriate.Work closely with the Executives to keep them well
informed of upcoming commitments and responsibilities, following up
appropriately.Have a pulse on team morale and needs to cultivate
culture and community within the team.Provide a bridge for smooth
communication between leaders and internal teams and departments.
Act as liaison between Executives and internal/external
stakeholders.Identify opportunities to streamline efforts and
improve processes.Manage, process, and review expense reports in a
timely manner.Serve as a critical partner to team of Executive
Assistants. Work together to schedule meetings, align leaders
calendars, and stay up to date on what is happening
cross-functionally. Assist in the planning and execution of joint
projects, office functions, company-wide events, offsite meetings,
etc. and administrative back-up.Management of ad hoc special
projects.Assist with special projects/event planning as needed;
Pro-actively anticipate work assignments whenever
possible.skills/qualifications required: Bachelor s Degree in
Business or related field preferred, or combination of education
and relevant work experience required5+ years of experience
providing high-level strategic and administrative support to top
level executivesExperience working at a start-up or rapidly growing
companyExperience prioritizing multiple projectsExperience in
planning, coordinating, and executing team eventsMaintain a high
level of confidentiality, professionalism, discretion, and
judgement at all timesAbility to manage a high volume of external
and internal facing requests with organization and a sense of
urgency
prioritizing and ensuring timely follow-up and throughAbility to
authentically connect with people in a positive and optimistic
wayFlexibility and willingness to adapt to different work styles,
preferences, and frequently changing prioritiesProficient in
Microsoft Office, including Outlook, Word, Excel, and
PowerPointExcellent customer service and written and oral
communication skillsStrong organizational skills with the ability
to manage deadlines, prioritize workload in a fast-paced
environment, with the ability to quickly adapt to changing business
needsOrganization and strong attention to detail is essential,
particularly as it relates to formatting and editing PowerPoint
presentations and producing professional, concise executive agendas
and itinerariesAbility to work proactively, anticipate needs,
problem-solve, and mitigate issuesCapability of working both
independently and within a team environment, resourcefully seeking
answers, and removing obstaclesResults oriented with the ability to
consistently meet deadlinesAbility to keep executives informed as
necessary, while also conserving timeAbility to consistently strive
to improve communication to improve or simplify processesAbility to
exercise self-direction, good judgment, and diligence in
identifying resources, mapping out and executing action plans,
gathering and organizing data, and communicating with involved
partiesWillingness to go above and beyond, occasionally outside of
role scope and job duties to ensure the business
succeeds----Ability to handle ambiguity and work in a fast paced,
entrepreneurial environmentposition location: Chicago, ILreports
to: fairlife Executive Leadership Teamtravel requirements: up to
20%
fairlife, LLC is an equal opportunity employer. We do not
discriminate on the basis of--race, color, religion, age, sex,
national origin, disability status, genetics, protected veteran
status, sexual orientation, gender identity or expression, or any
other characteristic protected by federal, state or local laws. All
qualified applicants and employees will be given equal opportunity.
Selection decisions are based on job-related factors.In addition to
its nondiscrimination commitment, the Company will also provide
reasonable accommodation of qualified individuals with known
disabilities unless doing so would impose an undue hardship on the
Company. If you have a disability and would like to request
accommodation in order to apply for a position with us, please
email--careers fairlife.com.
Keywords: fairlife, LLC, South Bend , Executive Assistant, Other , Chicago, Indiana
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